Making Online Board Meetings Productive and Effective

Vrijeme čitanja:1 min, 24 sec

The quality of your board’s meetings is contingent on the amount of work members do prior to every meeting. If participants make the effort to prepare their agendas, they will make online meetings more productive and effective. A well-prepared team is more likely to adhere to the agenda and make sure they don’t get sidetracked by divergent thoughts.

It’s essential to communicate clearly to board members on the remote how they should be participating in meetings. It’s a good idea, for instance to remind members that they should mute themselves when speaking, and only speak when requested to do so. This stops people from speaking over each other or leaving a meeting not feeling heard. Before starting a meeting the convenor should inquire of participants if they have tech issues they require assistance with.

It’s also beneficial to include the rules for meetings that are virtual in board member orientation materials so that everyone has a thorough understanding of what’s expected of them before, during, and after the meeting. It’s essential, for example to distribute the agenda in advance and then to follow https://protectednetwork.org/elevating-data-security-best-practices-to-counter-database-vulnerabilities/ up the day or morning before to confirm the details. You can also provide the Zoom or meeting link to the participants and remind them of any other preferences you have (such as the need to ensure that they are able to connect to the meeting from a quiet area to reduce distractions). It is suggested that you include a placeholder for an executive session to every item on the agenda and add it at the beginning of the meeting to avoid confusion.